Stop Charting Vestibular Care Twice
Every finished assessment, clinic visit, discharge report, and RTM month close becomes a chart-ready note and a PDF, collected in one queue. You file it into Jane, WebPT, or any EMR with a paste or an attach. The work you already did stops becoming a second round of typing.
The Second-Screen Problem
Most clinics that run vestibular rehab already chart somewhere else. If a tool makes clinicians redo the work in the chart, it becomes the second screen they update later, not the first screen they trust. Double documentation is the fastest way to kill adoption of something genuinely useful.
Re-Typed Work
You finish an assessment or a visit in Eye Rehab, then re-type the score, interpretation, and plan into your EMR. The clinical thinking happened once; the typing happens twice.
Scattered Outputs
Assessment PDFs, session notes, discharge summaries, and RTM superbills each live behind a different button. Nothing tells you what still needs to reach the chart.
Untracked Filing
Once an artifact leaves Eye Rehab, nothing records whether it actually made it into the chart. At month end you are reconstructing what was filed and what slipped.
The Outbox closes the gap between the work you finished in Eye Rehab and the entry that reaches your EMR - without asking you to type any of it a second time.
What Lands in the Outbox
Four kinds of finished work generate a chart-ready item automatically. Each carries a paste-ready note and a matching PDF.
Completed Assessments
FGA, TUG, VOMS, mBESS, DHI, PCSS, ABC, DVA, BCTT, BCBT, and questionnaires become a note with the score and interpretation the moment you finish scoring.
Clinic Visits
A visit run through the Visit Runner becomes a same-day summary listing the assessments completed, ready to file before the patient leaves the room.
Discharge Reports
A generated discharge report becomes a discharge summary with the treatment period and duration, alongside the full downloadable PDF.
RTM Month Close
The month-end RTM close produces a billing reminder that points you to the superbill and audit PDF for that patient-month, so revenue is captured where you actually bill.
Nothing Syncs Behind Your Back
The Outbox never files anything for you. You decide what enters the chart, when, and into which system.
Pending Until You File
Every item sits as pending until you copy the note, download the PDF, and mark it filed. The queue shows exactly what still needs to reach the chart.
Clear System Boundary
Your EMR stays the chart of record for the whole patient. Eye Rehab stays the system where vestibular care is assessed, decided, and delivered. The Outbox is the seam, and the clinician controls it.
Summary, Not a Silo
Every note and PDF ends with a deep link back into Eye Rehab, so the chart entry stays a summary and the full trends, decisions, and sensor traces are one click away.
Three Places to File
Filing fits whatever you are already doing, so it never becomes a separate chore.
The Outbox Page
A dedicated page with a pending count in the sidebar, grouped by patient, where you clear the whole queue in a batch.
On the Patient Page
A section on each patient's page lets you file their pending items while you are already looking at their chart.
In the Visit Runner
A File to chart card at the end of the in-room flow files the visit before the patient has left the room.
Set a default EMR and choose which kinds of work create outbox items, so the queue reflects how your clinic actually documents.
The Jane Integration, Honestly
Jane is the most common EMR among the clinics asking us for this. Jane opened a partner-only API in 2026, and the integration shape they have blessed for rehab tools - launch out from the Jane chart, sync a PDF chart entry back - is exactly what we are building toward. We have applied to Jane's partner program. When that direct connection lands, it becomes a new way to move the same Outbox artifacts, so nothing you set up today gets thrown away.
Today: review-and-file removes the double documentation for every EMR, with no integration to wait on.
In progress: a one-click Jane connection that files the same chart packet directly from the patient chart.
Why not FHIR: the allied-health EMRs clinics actually run on do not ingest FHIR. The PDF chart entry and the pasted note are the real common language, so that is what the Outbox produces.
Questions from Clinicians
Common questions about the EMR Outbox
Which EMRs does the Outbox work with?
Does anything sync to my chart automatically?
Can I edit the note before filing?
What generates an outbox item?
Is my patient data secure?
When does the direct Jane integration arrive?
Which plans include the Outbox?
File the Work You Already Did
Turn every finished assessment, visit, discharge, and RTM month into a chart entry you file in seconds, in the EMR you already use.